Automation & agents
Stop retyping documents. Let AI read them.
Invoices, forms, IDs and scanned files in English and Nepali turned into clean, checked data in your spreadsheet or system.
At a glance
Document AI & OCR
- English and Devanagari
- Accuracy measured on your own documents
- Uncertain fields sent to a person
- Can run fully on your own server
Delivered from New Baneshwor, Kathmandu, on-site across the valley and remotely across Nepal.
In short
What is document AI?
Document AI is software that reads documents the way a person would, including scans, photos and PDFs, and turns them into structured data. It finds the invoice number, the amounts, the names and the dates, checks them, and puts them into your spreadsheet or system. Unlike basic OCR, which only converts an image into text, it understands what each piece of text means. Bit Microsystems builds document AI for English and Nepali (Devanagari) paperwork.
What is included
Everything needed to make it work in practice
One team covers the full job, so there are no gaps between suppliers.
Document and field definition
We agree which document types are covered and exactly which fields you need out of each.
OCR for English and Devanagari
Reading of printed text from clean PDFs, scans and phone photos, including mixed-language documents.
Validation rules
Checks that totals add up, numbers match their expected format, and Bikram Sambat dates convert correctly to AD.
Review screen
Fields the system is unsure about are shown to a person beside the original image, to confirm or correct.
Export and integration
Clean output to Excel or Google Sheets, your accounting software’s import format, or directly into your database.
Private processing option
For sensitive paperwork, the whole pipeline can run on a server in your office with nothing sent to the cloud.
Where it is used
Who this helps, and how
Typical situations we design for in Kathmandu and across Nepal.
Accounting firms and finance teams
Purchase bills and VAT invoices turned into entries ready for an accountant to review.
Education consultancies
Transcripts, passports and bank statements checked against each application’s document checklist.
Banks and cooperatives
Account opening forms and identity documents captured into the system without manual typing.
Import and trading companies
Invoices, packing lists and customs paperwork extracted and cross-checked against each other.
How we work
From first conversation to a system your team uses
- 01
Collect samples
You give us a realistic set of documents, including the messy ones.
- 02
Build and measure
We report accuracy field by field on your samples, so you can see what works before committing.
- 03
Add review and integrate
We connect the output to your system and set up the review step for uncertain fields.
- 04
Monitor and improve
Corrections made by your staff are used to improve accuracy over time.
Is it right for you?
An honest fit check
We would rather tell you now than after you have paid for the wrong thing.
A good fit if
- Staff retype information from documents every day.
- You handle the same kinds of documents in volume.
- Data entry mistakes cost you money or time.
- You want old paper records to become searchable.
Probably not the right choice if
- You process only a few documents a month. Typing them is cheaper.
- Your documents are mostly handwriting that people themselves struggle to read. Accuracy will be low, and our test on your samples will show that honestly.
Tools and technology we work with
Questions
Frequently asked
Straight answers to what people ask us most about this service.
Can AI read Nepali documents?
Yes for printed Devanagari on reasonably clean scans, where accuracy is good. Handwriting, faded photocopies and stamps over text are much harder. We measure accuracy on your own sample documents rather than quoting a general figure.
How accurate is document AI?
It depends on the document type and scan quality, and no system reaches 100 percent. That is why we report accuracy for each field on your samples before you commit, and why low-confidence fields are routed to a person instead of being accepted automatically.
Can it handle Bikram Sambat dates?
Yes. We recognize BS dates written in Nepali or English numerals and convert them to AD, keeping both in the output if you need them.
Are our documents sent abroad for processing?
Only if you choose a cloud model. For sensitive paperwork we can run the entire process on a server in your office, so the documents never leave your network. We explain the accuracy and cost difference between the two options upfront.
Can the extracted data go into our accounting software?
Yes. We export in the format your software imports, such as Excel or XML, or connect through its API where one exists.
Related
Often combined with
Start a conversation
Thinking about document AI & OCR?
Tell us what you want to achieve and what you have today. We will reply with a clear plan, a realistic timeline and an estimate.